Minutes of the COPAC Congress

Ibarra, October 14th, 2017. 

MINUTES OF THE COPAC CONGRESS

Agenda:

  1. Opening of the session 
  2. Roll-call of delegates and establishing of the quorum 
  3. Appointment of the scrutinizers for the period of the Congress 
  4. Report of the President 
  5. Treasurer’s report on financial matters and approval 
  6. Discussion and resolution on the proposals submitted by the National Federations, the Executive Committee and Board of Directors. 
  7. Report on memberships applications 
  8. Election of authorities
    1. President for the Period 2017-2019
    2. Continental Representatives 2017-2021
    3. 1st Vice President for the Period 2017-2021
    4. 2nd Vice President for the Period 2017-2021
  9. Election of the Chairpersons of Standing Committees:
    1. Para canoeing for the Period 2017-2021 – Not applicable if COPAC Executive proposal passes.
    2. Canoe Polo for the Period 2017-2021
    3. Marathon for the Period 2017-2021
    4. Wild water for the Period 2017-2021
    5. Medical Committee for Period 2017-2021
  10. Establishing of the Working Program for the next two years. 
  11. Fixing the annual membership fee for the next two years
  12. Establishment of the Budget for the next two years
  13. General Matters

1: Opening of the session

The COPAC’s President, Dr. Cecilia Farias opened the session on October 14 at 14:05 pm , at Sprint Venue in Ibarra , Ecuador. She welcomed the delegates of the Federations.

2: Roll-call of delegates and establishing of the quorum 

Federations and delegates present:

FederationDelegate 
1ArgentinaDiego Canepa
2Belize Proxy – Victor Ruiz
3BrazilJoao Tomasini Schwertner
4CanadaGraham Barton
5ChileChirstian Moya Leon
6ColombiaWilliam Pachon 
7Costa RicaEliécer Céspedes Villagra
8Dominican RepublicArismendy Concepcion   Gomez Ventura
9Ecuador Vicente Jacinto Ibarra Romero
10GuatemalaAlma Jacqueline Emily Uggetti Mejía
11MexicoOthon H. Diaz Valenzuela
12St MartensAllan MacDonald
13Puerto Rico Victor Ruiz
14United StatesCharles Luckman
15VenezuelaSergio Rafael Navarro Rovero
16Trinidad & TobagoProxy – Dwight Corbin

The following proxy votes were received and accepted:

1BelizeTo Puerto Rico Federation
2Trinidad & Tobago To Canada Federation

The following COPAC’s authorities were present:

1Sonia Rivera De JesusSecretary General
2Dwight Corbin 1st  Vice President
3Charles LuckmanSprint Chairman

 

3: Appointment of the scrutinizers for the period of the Assembly

The President requested to Charles Luckman and Sonia Rivera de Jesus to act as scrutinizers.

4: President’s report

President thanks National Federations for their participation in the 2017 edition of the Pan American Championship.

Dr Cecilia announce two other key championships which needs collaboration and, above all, the participation of more athletes and more countries to achieve its success. Particularly in view of the Pan American Games Lima 2019, where COPAC has managed and obtained 5 more quotes than in the Toronto Games.

1. Pan-American Slalom Championship in San Jose, Costa Rica

2. Pan American Polos Championship in Buenos Aires, Argentina

President mentioned this report was also a farewell message from a full period mandate and I and the middle of the second one. This is due to her election as Vice President of the FIC, position for which their NFs also supported her and for which she once again expressed her gratitude. She has given her best efforts so that COPAC is today one of the most prestigious Continental Confederations. First as elected General Secretary and then in the last 6 years as President. She emphasizes that her message to NF’s and the canoeing community of America has always been the same: to work together towards the achievement of the strategic objectives of the FIC that are also those of COPAC and, in particular, to meet the specific needs of each Federation of our continent. This for the benefit of athletes, officials and the whole canoeing community.

President highlighted among many achievements, the achievement of a Games program (Pan-American Games) with the inclusion of the Women’s canoe for the first time in the world. And the inclusion of the Canoe Slalom also for the first time at the 2015 Toronto Games.

COPAC gradually change the support format of development programs tailored to the needs of America.

Today COPAC delivers multiple training activities through courses for coaches and educates and certifies Continental Judges and FIC.

COPAC supported new Federations from the management with their national authorities to the preparation of their institutional documentation to achieve the juridical-sports recognitions necessary to enter not only the FIC and the COPAC but also the sports community of their country. We have also delivered leadership courses that we now call Governance. She encourages the NF’s to continue requesting COPAC this type of courses that strengthen the Federations in such a way that they can accompany the growth of their athletes, coaches and officials. Also, were delivered courses for organizers of competitions and call in large quantities the participation in Speed ​​and Slalom. 

In 2012, and with the approval of COPAC, Dr. Cecilia signed the Declaration of Brighton on Women and Sport and I have acted in compliance with the responsibilities that this entails. This is how COPAC has been and I hope it will continue to be consistent with the mandate of gender equity. The participation of girls and women in sport is a right and as such must be guaranteed. With great success we have implemented in COPAC the obligation of equal participation of men and women in each activity we call.

The excuse of “we do not have women” is no longer acceptable, the time passes inexorably and the Federations that do not have girls and women will have resigned not only opportunities for medals but the happiness of the diversity of thought and the richness of the integration.

COPAC is a pioneer in the creation of a Paralympics Committee that classifies athletes and educates classifiers. We continue our efforts to increase participation in parachute disciplines with both the Federations and the Paralympic Committees. 

Actually, COPAC is not in the level of participation for which we work and more than once had to cancel the Pan-American championships. Dr. Cecilia encourage us to redouble NF’s efforts to be considered as a Paralympic sport in the Pan-American Games of Santiago 2023, and of course ensure greater participation in Tokyo 2020.

Dr. Cecilia highlighted that she has 18 years old as a volunteer for COPAC. She has been resisted and attacked, but she has also been recognized and supported. She has worked tirelessly, with responsibility and determination. Following clear objectives, attending logical orders and the others, she has approached conflicting parties and directed. Also, have had the joy of supporting athletes. Educate national, continental and FIC judges whom I have also certified. She has participated and organized multiple Pan American Sports Games, Asian and Arab Games. Today she has the honor of being the director for the Youth Olympic Games, Buenos Aires 2018 in my homeland, Argentina. Position for which she was called by the Argentine Olympic.

As Vice President of the FIC, Dr. Cecilia is responsible for the World Development Program and she chair the former Women and Sports Committee, today called Equality and Diversity. From those places she will continue work together with COPAC.

Dr. Cecilia indicated that she says goodbye to a position, but not to NF’s with whom she wants to continue Americas work for canoeing in a better world for young people, in which the rights of all are recognized equally, of men and women, fully capable and differently skilled people.

5: Treasurer’s report on financial matters and approval

Mr. Dwight Corbin as Interim Treasurer presented an overview of the COPAC’s expenses which corresponds to the last two years and that the funds that COPAC receives are the ones for operations allocated by the ICF and USD 100 per affiliated NF per year. 

He discussed a draft budget for the period 2017/19 to the present for their information and questions. The Congress unanimously approved the financial statement and budget for next two years. 

6:  Discussion and resolution of the proposals submitted by: National Federations, Executive Committee, and Board of Directors. 

CHAPTER I GENERAL PROVISIONS BYE LAW TO ARTICLE I

CURRENT TEXT 1- Canoeing means every activity in which a paddler is facing the direction of travel with a single or double-bladed paddle and no oar lock
PROPOSED CHANGES1- Canoeing/Paddling means every activity in which a paddler is facing the direction of travel with a single or double-bladed paddle and no oar lock.

Result:   The Congress unanimously approved

ARTICLE 4 – HEADQUARTERS

CURRENT TEXTThe headquarters of the COPAC shall be in the country of the elected President.
PROPOSED CHANGESThe COPAC Headquarters shall be in the country decided by the COPAC Board of Directors.

Result: The Congress unanimously approved

ARTICLE 16- DELEGATES

CURRENT TEXT16.1 Each National Federation has the right to appoint up to three (3) delegates to the, one of whom has the right to vote.
PROPOSED CHANGES16.1 Each National Federation has the right to appoint two (2) delegates from its members to Congress, provided both genders are represented. One of those two delegates have the right to vote. 

A third delegate may be accredited on application to the Secretariat.

Result: The Congress unanimously approved.

NEW POSITION FOR THE ARTICLE 26.2

CURRENT TEXT 26.2 The Board of Directors is composed of the following persons: 

ï President

ï First Vice-president 

ï Second Vice-president

ï Secretary General 

ï Treasurer

ï Chairpersons of Standing Committees 

ï ICF Continental Representatives for with voice and without vote

ï Any current ICF Executive Member from the Americas with voice and without vote. 

PROPOSED CHANGES26.2 The Board of Directors is composed of the following persons: 

ï President

ï First Vice-president 

ï Second Vice-president

ï Secretary General 

ï Treasurer 

ï Immediate Past President with vote if Congress approves.

ï Chairpersons of Standing Committees 

ï ICF Continental Representatives for with voice and without vote

ï Any current ICF Executive Member from the Americas with voice and without vote. 

Result: Approved with change

1. Christian Moya from Chile proposed: Immediate Past President with voice no vote. Not approved by the Congress – 7 votes Approved and 9 votes for not approved

2. Dr. Othon H. Diaz Valenzuela from Mexico proposed: Immediate Past President with vote if Congress approves. Approved by the Congress – 12 votes approved; 2 votes not approved

3. Original proposal with change was approved. 16 votes approved 0 vote not approved.

4. Congress approved that the Immediate Past President, Dr. Cecilia Farias has a full vote at all meetings of the Board of Directors during the next two years. 14 votes Approved and 1 vote not approved

NEW ARTICLE 28 – EXECUTIVE AND BOARD OF DIRECTORS REELECTION

CURRENT TEXT 
PROPOSED CHANGESThe maximum term for re-election of Executive Committee Members and Board Members will be three consecutive periods of four (4) years each.

Result: Not approved, needs more discussion

CURRENT TEXT 34.1The Continental Representatives will be elected by the COPAC‘s Assembly for a period of four years amongst the proposed candidates by the National Federations members of COPAC coming from each of the three subcontinents. 

34.2 The person elected as President of COPAC will assume the position of Continental representative of the subcontinent that the National Federation comes from. The other two Continental representatives will be elected amongst the candidates presented by the National Federations of the remaining two subcontinents other that the President’s. 

34.3 Candidates to be elected to the positions of Continental Representatives have to be nominated by their National Federations. Those nominations have to be sent to the COPAC Secretariat not later than 90 days before the date of the Congress.

PROPOSED CHANGES34.1 Three (3) persons can be elected as COPAC ´s Continental Representatives to the ICF Board of Directors. At least one of these persons must be of the opposite gender.

34.2 The person elected as President of COPAC will assume the position of Continental representative of the subcontinent that the National Federation comes from. The other two Continental representatives will be elected amongst the candidates presented by the National Federations of the remaining two subcontinents other that the President’s. 

34.2 In case the candidates would already be members of the Executive Committee of COPAC, the Board of Directors and/or Chairpersons of the Committees, they should not exceed the three mandates in case of being elected.

34.3 The President is automatically elected among the three Continental Representatives. His/her mandate will be for four (4) years, except when it will be for the completion of the mandate of an outgoing President. On this case, the mandate will be until the next regular election of a President. 

34.3 4 Candidates to be elected to the positions of Continental Representatives have to be nominated by their National Federations. Those nominations have to be sent to the COPAC Secretariat not later than 90 days before the date of the Congress.

.

Result 34.1: Approved -16 votes Approved, 0 not Approved)

Result for 34.2, 34.3 & 34.4: Not approved, needs more discussion

7: Report on memberships applications 

The Secretary General reports that no new applications for membership were submitted.

8: Election of authorities 

The Sint Maarten Canoe Federation submitted a nomination of Honorary President per life for Dr. Cecilia Farías.

 The Congress unanimously approved.

  1. Election of the President: Period 2017-2019

Candidate: Joao Tomasini Schwertner (proposed by Brazil Federation) 

Result:  The Congress unanimously approved

Joao Tomasini Schwertner is the new President of COPAC 

According with the Statutes Art. 34.2, Mr. Joao Tomasini Schwertner also assume the position of Continental Representative.

  1. Continental representatives: Period 2017-2019

Candidate: Martha Hernandez Sanchez (proposed by Mexico Federation) & Victor Ruiz (proposed by Puerto Rico Federation) 

      Result: The Congress unanimously approved 

C. 1st Vice President: Period 2017 – 2019

Candidate: Dwight Corbin (proposed by Canada Federation) 

      Result: The Congress unanimously approved

D. 2nd Vice President 

Candidate: William Pachon Ladino (proposed by Colombia Federation) & Sergio Rafael Navarro Rovero (proposed by Venezuela Federation) 

Result: 3 votes for William Pachon Ladino, 8 for Sergio Rafael Navarro Rovero and 5 abstentions. 

Sergio Rafael Navarro Rovero is the new 2nd Vice President by majority of votes 

9: Election of the Chairpersons of Standing Committees:

A. Paracanotaje: Period 2017-2021

Candidate: Andreas Waters (proposed by Canada Federation)  

Result: The Congress unanimously approved

     B. Marathon: Period 2017-2021

      Candidate: Carlos Muslow Cavada (proposed by Chile Federation)

      Result: The Congress unanimously approved

      Action Item: Identify who can accept responsibility for Chairpersons of Standing Committees for the following:

    1. Canoe Polo for the Period 2017-2021
    2. Wild water for the Period 2017-2021
    3. Medical Committee for Period 2017-2021

10: Establishing of the Working Program for the next two years

  1. To maintain canoeing on the Pan American Games Program, Lima 2019
    1. Sprint 125 athlete’s quota places
    2. Slalom 40 athlete’s quota places
    3. Ocean Racing 10 athlete’s quota places (5 women, 5 men)
  1. To participate at the ODEPA and ACODEPA meetings.
  2. To cooperate and work together with the new proposals of ODEPA for the Continental Development
  3. To participate at the ICF BOD and EXCO meetings and commissions through the Continental Representatives and the COPAC President.
  4. To promote the incorporation of paracanoe to the Para Pan American Games.
  5. To work together with the ICF on the development program towards the accomplishment of the ICF and COPAC Strategic Goals.
  6. To promote and hold seminars for officials, coaches and Governance.
  7. To ensure equal rights for women and men in all the COPAC activities.
  8. To preserve the rights of the NFs of the Americas on the Olympic Qualifier system
  9. To preserve the rights of the women athletes of the Americas on the defend of a World Championships Program gender equitable

11: Fixing the annual membership fee for the next two years 

The COPAC membership fee will not be modified, remaining as of one hundred (100) US dollars per year.

12: Establishment of the Budget for the next two years 

Please refer to subject #5 “Treasurer’s report on financial matters and approval”, budget 

13: General Information:

  1. Dr. Cecilia Farias, Welcome new President for Guatemala NF
  2. Andrea Waters, Chairperson COPAC Paracanoe Committee, thanks the NF’s for collaboration and support. She is interested in increasing COPAC Paracanoe Committee members. She requested to send names of interested members directly to Andrea Waters.
  3. Dwight Corbin delivered a gift to Dr. Cecilia Farias as a recognition on behalf of COPAC BOD’s
  4. Mr. Charles Luckman reported that Mexico Federation will not be able to host 2018 Pan American Championship. Expecting to receive application from the different NF’s for venue before December 1, 2017.  
  5. International Calendar is promoting conflicts between key championships

Sonia Rivera

Secretary General

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